Powerful features
so easy to use
All the features you need to work smarter, boost efficiency and save time.
Payments
Zero cost payments
Property Matrix includes easy Credit Card card and ACH payment options for your tenants, vendors, and owners, and fast check scanning for your office.
Online Payments
Zero cost Credit Card Processing and Zero Cost ACH means that you don’t need to worry about extra charges no matter how many tenants pay their rent by credit card or ACH.
Check Scanning
Don't let your tenants' check-paying habits hold you back. With Check Scanning, you can easily scan and deposit checks. Your tenants can pay their rent online, but if they still like to send in a check, their payments will get deposited just as quickly - without any extra work from you.
Check Printing
Print your own checks, including MICR support, so you can use them at any bank. Not only will this save you money on checks - it will also save you time. You'll never have to wait in line at the bank again.
Accounting
Enterprise class accounting
Property Matrix is a complete accounting solution so you can manage the most complex books, properties, and companies without complicated workarounds.
Separate sets of books
Whether you manage 200 units or 20,000, Property Matrix is designed to handle the toughest accounting complexities. Sets of books and buildings are independent so you can have separate sets of books for each building or you can combine some or all buildings into the same set of books.
Automation
Memorize recurring transactions including the breakdown of account appropriation.
Transactions History
Easily Find and Use Transaction Data. You can view a full, chronological and color-coded transaction history for each vendor, tenant, owner, and account.
Management Company Accounting
Enter and track transactions for your property management company in addition to managing income and expenses for your properties. You can even manage multiple Property Management Companies if you have a more complex corporate structure.
Multi Lease & Tenant
Accurately keep track of your lease agreements with Multiple Leases and Multiple Tenants per unit.
Sub Accounts
Nested Sub Accounts for grouping and summing related accounts
Line Items
Because Property Matrix is an accounting software first, all transactions are broken down to line items which can be tracked to separate income, expense, asset, liability and equity accounts.
Owner Statements
Fully customizable owner statements including varying ownership percentages.
Multipay
Enter high-volume checks and bill payments fast with Multipay.
Customize Everything
Custom Fields
Property Matrix adapts to your business as opposed to your business adapting to it. Keep track of information unique to your business using Custom Fields on Buildings, Units and leases.
Customize Templates
Customize templates for Checks, Bills, Invoices, Owner Statement and emails.
Theming Options
Personalize your account with multi theme support
Roles and Permissions
Create individual users with different roles and permissions.
Labels and Search
Use labels to customize the way your properties are organized so you can quickly view Vacancies, Lease Expiration, Insurance requirements or simply group properties by any custom field for maximum flexibility and control of your data and your property. Use the universal search feature in Property Matrix to quickly find any unit, tenant, owner, company, or building.
Quick to navigate
Use the Properties page to find the information you need fast.
Automatic Actions
Use Automatic Actions and program the system to perform tasks for you on a preset schedule or when your tenants or your staff perform specific actions.
Unique Settings
Create unique setting Profiles and Fee Structures for groups of buildings.
Custom Reports
Edit, customize and create your own reports without limits. Any data that’s available in the system is available to any report.
sign, scan and more
Smart Document Management
Property Matrix is the only cloud-based solution that combines document management with built-in document signing and scanning technologies. That means you can manage your documents the way they should be managed: in one place, online and accessible.
Accessible Documents
If you’re managing hundreds or even thousands of units, you need a way for everyone in your office to pull any document at any time.
When you upload or create a document on a building, unit, lease or maintenance ticket, you get an indexed, searchable document that’s available to the right departments in your organization immediately.
Scanned Bills
Maintain full accountability and audit trail for you and your owners by attaching scanned copies of bills and setting an automatic action to send the scanned copies to owners along with their owner statement.
When you need to get your documents signed, you don’t need to upload them to a separate document signing solutions because Property Matrix includes built in document signing.
You can use your existing forms and letters by overlaying fields on a scanned PDF or create a form from scratch for your tenants to fill out using the built in text editor.
Document Scanning
The only property management system with real-time cloud document scanning.
Seamless Integration with Ricoh Scansnap Cloud allows you to scan leases, bills, applications and other documents from your scanner directly into Property Matrix with one click from a lightning fast, touchscreen scanner.
up to date
Communications Hub
You don't have time to track down the latest communication from a tenant, vendor or owner. With Property Matrix, there’s a better way.
Integrated Inbox
Our communications hub maintains all of your emails, invoices and signed documents with tenants, vendors and owners right next to their contact information so you can always stay up to date on the latest conversation.
Email Templates
If you find yourself sending the same emails over and over you can create templates including attachments to streamline those repetitive communications.
Email Blasts
Create letters with variable fields that prefill based on who they are sent to and select multiple recipients for an email blast based on buildings or any other criteria you define.
Tenant focussed
Websites & Portals
Simplify your processes with websites for your buildings and tenant portals.
Building Websites
Every building gets its own building website, with an online application that feeds directly to your leads page. Once your prospect submits an application, they can pay their application fee online so their Credit Report can be run automatically. Best of all, when the application is approved, all of their information is transferred to the lease so you don’t have to type a thing!
Tenant Portals
Make your tenants happy and your owners happier with a tenant portal for every building. Whether tenants enter in maintenance tickets online or conveniently pay and view their bills online, having online access for your tenants saves you time.
Post Vacancies
Post vacancies directly to Apartments.com, Apartmentfinder.com, Trulia, Live Lovely and Zillow with one click or print flyers to hand out at showings
Property Websites
Share your Property Management Website with a full list of buildings you manage and available vacancies.
